All businesses collect a lot of data about their customers, and it’s important that you protect that data. This is harder than ever for businesses because online attacks are becoming a lot more common. Mishandling of data by employees can also lead to accidental data loss, which can be just as damaging. Companies that fall victim to data loss often find it very hard to come back from because they lose the trust of their customers, and it’s tough to build it back up again. But as long as you take some simple steps to prevent it, data loss shouldn’t be a problem for you. These are the best ways to prevent data loss in your business.
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The first thing you need is secure data storage. If you don’t protect your data properly, you open yourself up to attacks from online hackers and your data can easily be stolen. If you are storing your data on physical servers in the office, it’s important that you have the right cyber-security software in place, and you have a dedicated IT team to constantly maintain and update it. If you don’t keep up to date with your security, you are an easy target for hackers.
If you want improved security, you should consider investing in cloud storage for your company. It’s more efficient because employees can access company documents from anywhere, which is ideal if you are using remote workers or freelancers. It is also a lot more secure than storing data locally, and you don’t have to worry about handling all of the security because the cloud storage provider will deal with all of that.
Limit Access To Documents
The more people that have access to sensitive documents, the more likely it is to be lost. If that data is stored on personal devices, which is often the case with remote workers, it is a lot more vulnerable. If you want to reduce data loss, you need to know exactly where documents are being stored and who is using them. That’s why you should invest in a document management system (https://www.templafy.com/enterprise-document-management/ has more information on this). If you have greater control over your documents, it’s a lot easier to make sure that they are not being stored on unsecured devices and you can stop them from being accidentally misplaced.
Sending data over email is a big risk because it can easily be intercepted, but sometimes, you have to do it. If you are going to send sensitive documents over email, it’s important that you give yourself an added layer of security so you need to encrypt all of your emails and protect them with a password (visit https://www.techadvisor.co.uk/how-to/internet/how-encrypt-email for a guide on how to do this). Even if your emails are intercepted, it will be a lot harder for people to get at the content because they are encrypted.
These are the simplest ways that you can protect your business from expensive and damaging data loss.